AU Instructor Toolkit for Emergency Remote Instruction - Microsoft Teams

Instructor Contact Time Guidance

Length of synchronous (live) scheduled and recorded session is up to the faculty member. A maximum of 60 minutes per MS Teams session is suggested.

Creating a MS Teams Join Link

  • Open Teams
  • Click on +New Meeting in top right corner
  • Name the meeting - You do NOT have to add your students
  • Set the Date and Time
  • Indicate Online Meeting
  • Save
  • In course Teams Calendar, right click on the event.
  • Copy the meeting link provided.

Adding Meeting Link to D2L Course

  • Open D2L
  • Go to your course
  • Click on Announcements then click New Announcement
  • Add a Headline
  • Add the test of your message about the Teams Meeting,.  then paste the link into the message.
  • Note: You can also highlight a word in your message, click on the link icon (two links of a chain), then paste the link in the Link text box. - The later is preferred for accessibility and is referred to as a descriptive link.
  • Click Publish

Recording Your Meeting

  • Join your meeting via the meeting link or from your calendar event
  • Click on the ellipse-like (…) in the top menu bar, select Record.
  • The recording will end when you end the meeting. The recording of the meeting will be posted in the on-going meeting chat in Teams.
  • Click the ellipse-like (…) icon in the message with the video, select Get link
  • See above to add the recording link to your course. You can also email it to students.
  • Please post the transcript with your recording.

Creating Breakout Rooms

  • Join your Teams meeting
  • Click on the Rooms icon on the top menu bar in the teams meeting - It looks like a small-rounded square inside a larger one.
  • Type in the number of rooms you want formed.
  • Assign Members - Select to either have Teams add members to the breakout rooms or you can do so manually.
  • Click Create rooms
  • Click on settings and make changes that fit your needs
  • Click Save

On Campus?

Setting Up a Zoom or Teams Meeting in a Physical Classroom on Campus