AU Instructor Toolkit for Emergency Remote Instruction - Zoom Sessions

Instructor Guidance for Contact Minutes

Length of synchronous (live) scheduled and recorded session is up to the faculty member. A maximum of 60 minutes per Zoom session is suggested.

Add Zoom to D2L Course

  • Go to your D2L course
  • Click on Content in your NavBar
  • Choose Existing Activities
  • Click on External Learning Tools
  • Scroll to the bottom of the list and choose Zoom

Setting Up Your Zoom Meeting in D2L

  • Click on the Zoom link you just created in the steps above
  • Sign in with your Single Sign On (SSO), if needed.
  • At the Zoom Integration screen - click on +Schedule a Meeting (it's a blue button on the right hand side of your screen)
  • At the Schedule Meeting Screen
    • Give your meeting a Topic name (this is just the name of your meeting)
    • When the meeting will happen
    • Duration
    • Leave the following the same: Time Zone, Attendees, Registration, Meeting ID, Template, Whiteboard (unless you would like a Whiteboard available), Security
    • Video - determine how you would like the end users to enter the meeting
    • Click Save

*Pro tip - when you've clicked “Save” you can choose to add the meeting directly to your Outlook Calendar within the Time section.*

*Click here for the CII Resource on Creating Zoom Meetings within D2L*

Starting Your Meeting

  • Go to the Content module Zoom is located in
  • Click on Zoom (External Learning Tool)
  • Your meeting should be on the “Upcoming Meetings Tab” 
    • If you don't see it there click on All My Zoom Meetings/Recordings
  • Once you find the meeting - click on “Start” next to the meeting topic name.
  • You will be prompted to Open Zoom Meetings
  • Your meeting will begin at that time.

Recording Your Meeting

  • Once you've began your meeting there will be a toolbar across the bottom of your screen
  • Click on Record on that toolbar
    • If Record isn't immediately available choose the “More” option and you will see Record in that menu.
  • Choose Record to the Cloud
    • Once the recording has been completed you will receive an email stating that the meeting is available for you to view
  • Where will your meeting be available to view?
    • Within the Zoom LTI you should see a tab title Cloud Recordings
    • Within this tab you will see any recorded meetings that are within that course.

*Click here to view a Zoom Article on Recording Your Meeting*

Creating Breakout Rooms

  • While you're in your meeting - choose “More” on the bottom toolbar
  • Click on Breakout Rooms
  • Decide how many breakout rooms you would like
  • Determine if you want your students to be automatically assigned, assigned manually, or Let the participants choose room.
  • Click Create

*Click here to view a Zoom Article on Creating and Using Breakout Rooms in a meeting*

On Campus?

Setting Up a Zoom or Teams Meeting in a Physical Classroom on Campus